zoom for outlook

Zoom for Outlook – How to Add Zoom to Outlook (Step by Step Guide)

One of the most popular web conferencing tools is Zoom, as we are all aware. It is well renowned for being the most practical and recreational of all. These video calling apps, which offer access to meetings, webinars, calls, and messaging, have seen the most extensive use as a result of the pandemic. If you want to know how to add zoom to outlook, keep scrolling till the end.

Zoom can be easily added to outlook. You can sync your Outlook calendar and contacts with Zoom via the Zoom application, and you can also let Zoom update your Outlook status based on Zoom’s current status. Once enabled, any modifications to your Zoom status and your Zoom profile photo will appear in Outlook. Communication between meeting attendees is made more accessible by Zoom’s end-to-end encryption and instant chat and file-sharing tools.

How to go about Zoom outlook plugin download?

You may manage scheduling within the Outlook web and desktop versions by using the Zoom for Outlook add-in. Once installed by users, the add-in enables you to add a Zoom meeting to a brand-new or existing Outlook calendar event. Outlook admins can deploy and customize the add-in.

Quick and easy meeting scheduling in Microsoft Outlook is made possible with the Zoom Outlook plugin. With the help of the plugin, you may arrange and begin instant Zoom meetings as well as convert already-scheduled meeting events into Zoom meetings. Based on your Outlook Calendar events, the Outlook Plugin can additionally sync free/busy times to the Zoom Client.

There are a few simple steps on how to install the plugin for all users. By following them, the download of the zoom outlook add-on can be quickly done. This is the process of how to add zoom to outlook.

In the case of windows, the following steps must be taken into account.

  • You must have a Microsoft Exchange account added to Outlook in order to install Zoom for Outlook on the Outlook desktop application. To see the newly added accounts, click the File tab. Use Zoom for Outlook on the Outlook web app if you only have an IMAP account.
  • Log into your account in Outlook after opening it.
  • Click the File tab in the upper-left corner.
  • Click Info in the navigation menu, then select Manage Add-ins from the drop-down list.
  • To manage your add-ins, Outlook will launch a browser. Sign in to your account if asked.
  • Look for Zoom for Outlook in the Add-Ins for Outlook panel and press Add.
  • We can easily learn how to arrange and edit meetings using the add-in now that it has been installed.

In the case of macOS, the following steps are to be taken into consideration.

  • ‘Preferences’ can be found by selecting Outlook from the macOS menu bar.
  • To view the account(s) you are logged into, click Accounts.
  • Check that Office outlook 365 or Exchange is listed for at least one account.
  • Use Zoom for Outlook mac on the Outlook web app if you only have an IMAP account.
  • Sign in to your account in Outlook.
  • Change to Mail view, select Get Add-ins from the ellipsis menu, and then click the button. To manage your add-ins, Outlook will launch a browser.
  • Look for Zoom for Outlook there, or click the Admin-managed tab to see the zoom add-ins your account admins have made available.
  • After selecting Zoom for Outlook, click Add.

These steps can help in downloading the zoom outlook plugin on your device.

How to integrate zoom with outlook?

Zoom has a feature of integrating itself with the outlook calendar, and there is a process to be adapted so that scheduling can be easily done. Here are the steps to be followed.

  • If you don’t already have it, download the Zoom Client for Meetings and install Zoom Plugin for Microsoft Outlook.
  • Run the outlook zoom plugin once the applications have been downloaded. On each screen, select Next, and then choose Close to finish. Administrator rights are not necessary for this step.
  • It will appear in the top menu after you restart Outlook.
  • Go to https://cusystem.zoom.us next, select SSO, and sign in using your CU credentials.
  • Select My Meeting Settings from the list on the left.
  • Scroll down to Calendar Integration under My Meeting Settings. Toggle the switch to the right.
  • Enter your CU username followed by @ad.cu.edu under Calendar Integration for the Exchange login username or UPN.
  • Put your CU password in the password field. Choose Exchange 2013 as the Exchange version.
  • Enter https://exchange.cu.edu/EWS/Exchange.asmx in the EWS URL.
  • Click Authorize after that, and you should be done.

These basic steps can take you a long way and help you organize your schedules and your timetable. This work makes you more efficient and develops on an overall basis. 

How to schedule a zoom meeting in outlook?

Scheduling meetings synced with your calendar is very effortless. A simple plan is to be followed so that arrangements can be easily scheduled in outlook. 

  • The Zoom website must be synced with your scheduling settings.
  • To add a new calendar event, open your Outlook web calendar and select New Event.
  • Include meeting information such as the date, time, and attendees.
  • Zoom can be chosen by clicking the three dots in the top toolbar. The Zoom sidebar will pop up and ask you for your Zoom credentials.
  • After selecting Zoom, click Add a Zoom Meeting.
  • Open your Zoom account and log in. It will automatically log you in if you are already logged into the Zoom online portal. Your default settings from your Zoom web portal will automatically populate the meeting settings.

This is how a zoom meeting can be easily scheduled on outlook.

Problems with Zoom outlook plugin not working on devices

The major issue people are facing is, that although configured, the Outlook Add-in won’t authenticate and won’t let one set up a meeting. A few times outlook doesn’t work properly too. A solution for this, the Support team can ask you to install a special troubleshooting package of the Outlook plugin after you’ve tried some troubleshooting steps in order to log more details about your problem and aid Zoom engineers in their investigation. These files must be given to your Zoom support representative via your open ticket after you’ve recreated the problem. The troubleshooting version just gathers extra details about your particular situation rather than giving Zoom support or engineers access to your computer.

Tips to follow if Zoom disappeared from outlook

A few times, even after installing the zoom add-ons to the outlook, zoom a few times doesn’t appear on the outlook calendar. A few simple steps can help you resolve this issue.

  • Choose ‘Options’ by clicking ‘File’ in Outlook.
  • Select Add-ins (from the menu on the left).
  • Use the drop-down field to select Disabled Items in the Manage area at the bottom, then click Go.
  • Click on Enable after selecting Zoom Outlook Plug-in.
  • Reopen Outlook after closing it.

This is how you resolve the issue of zoom disappearing from outlook and help you get back on track.

About Zoom for outlook 

One may manage scheduling within the Outlook web and desktop versions by using the Zoom for Outlook add-in. Once installed by users, the add-in enables you to add a Zoom meeting to a brand-new or existing Outlook calendar event.

Outlook admins can deploy and customize the add-in. In just a few easy steps, you can add Zoom to your Outlook email account. Although connecting Zoom to your Outlook email may seem scary initially, doing so is a straightforward initial step.


Zoom enables you to have remote video, phone, and text conversations with other people. Zoom is used by many businesses to host meetings and webinars that bring together participants from different time zones and nations. If you want to learn how to add zoom to outlook, you came to the right place. 

As the coronavirus pandemic keeps us all separated and indoors, Zoom has developed from a work tool to a place where friends arrange virtual happy hours and families stay in touch. Every business has a social duty to support the neighborhood and society, which is especially important during difficult times. Keeping this principle in mind, Zoom is doing all possible to offer tools and assistance to anyone struggling with the coronavirus outbreak.